Privacy Policy
Last updated 29 October 2026
In short
- We collect only what TeamSorted needs to run your group: your email, the name you choose, an optional photo, and your games.
- Your games and stats are seen by the people in your group, and nobody else.
- No adverts, no tracking, and we never sell your data.
- Man of the match votes are anonymous. Votes are stored apart from who voted, so nobody can see who you voted for.
- You can change your name and photo, or delete your account, any time in Profile.
1. Who we are
TeamSorted is run by [your full name], a sole trader trading as TeamSorted, of [your business address]. We decide how your information is used, so we're the "controller" under UK data protection law.
Questions, requests or complaints: email info@teamsorted.uk, or write to us at the address above. Our ICO registration number is .
2. What we collect
| What | Why |
|---|---|
| Your email address | To sign you in (we email you a link and a code; there are no passwords), and to reply when you contact us. |
| The name you choose, and a photo if you add one | So your group knows who's who on the pitch and in the stats. Photos are optional and show only in groups on Plus. |
| Your groups and your role in each | So you see the right groups, and admins and organisers can run them. |
| Games | Line-ups, scores, the goals you or your organiser add, man of the match results, and the stats, player cards and awards worked out from them. |
| Man of the match votes | We record that you voted, and the vote itself, separately. They aren't linked, so nobody can see who voted for whom. |
| When you last used TeamSorted | The date and time you last opened it, whether that was in the browser or the home-screen app, and the type of device (for example "iPhone"). Your group's admins see this, to know who to remind about goals or votes. Each visit replaces the last one. |
| Guests' names | Organisers can add a guest's name so they can be picked for teams. Please only add someone with their OK. A guest can ask us to remove or change their name. |
| Messages you send us | Help requests and Plus requests from a group's admin, so we can help. Ideas anyone can send from Profile, so we can make TeamSorted better: we can see who sent each one, so we can reply. |
| Problem reports | If something goes wrong in the app, it sends us the error message, the page it happened on and the type of browser, so we can fix it. Kept for 60 days. |
| Payments for Plus | If you pay, Stripe handles your card details. We never see or store your card number. We keep a Stripe customer reference, what you pay for, the plan and renewal date, and whether the last payment went through. |
Our hosting providers keep short-lived technical logs (such as IP addresses) to keep their services secure.
3. Our legal reasons for using it
- To provide TeamSorted to you (our contract with you): signing in, your groups, games, stats, sharing, invites and payments.
- Legitimate interests:
- showing your games, stats and "last on" to your group;
- keeping TeamSorted secure and working, through backups, problem reports and preventing misuse;
- helping group admins when they ask us to, and reading the ideas you send us.
- Legal obligations: keeping payment records for tax.
- Your choice: adding a photo is up to you. You can remove it any time.
We don't use your information for advertising, we don't sell it, and we don't make automated decisions about you. Team draws are random.
4. Who can see what
- People in your group see your name, photo (on Plus), the games you played, your goals, stats, awards and player card.
- Your group's admins also see:
- your email address;
- when you last used TeamSorted, and whether you use the home-screen app;
- who hasn't voted yet in a game they run. Never who anyone voted for.
- Other groups see nothing about you. If you're in two groups, each sees only its own games.
- We (TeamSorted) can see group totals, members and email addresses, so we can help admins and keep the service running.
5. Companies that help us run TeamSorted
These companies process information for us, under contracts that require them to keep it safe and use it only to provide their service:
| Company | What they do | Where |
|---|---|---|
| Supabase | Database, sign-in and photo storage | Stored in London (UK). Supabase Inc. is a US company. |
| Cloudflare | Hosts the website, and forwards email sent to our address | Worldwide network, US company |
| Resend | Sends the sign-in emails | US |
| Stripe | Takes card payments for Plus | UK, Ireland and US |
| GitHub (Microsoft) | Keeps our encrypted nightly backups | US |
| Bunny Fonts and esm.sh | Deliver the fonts and part of the app's code to your browser. They see your IP address, not your account. | EU and worldwide |
Stripe also uses payment information for its own fraud prevention, as explained in Stripe's privacy policy.
Where information goes outside the UK, it's protected by the UK's adequacy regulations (including the UK–US "data bridge" for certified companies) or by the UK's approved data transfer contracts.
6. How long we keep it
- Your account (email, name, photo, group memberships): until you delete it.
- Profile → Delete my account removes your login, name, email, photo and memberships straight away.
- Games you played stay in your groups' history, so their scores and stats still add up, but they show as "Former player" and are no longer linked to you.
- Games and stats: as long as the group exists. Groups on Free keep older games, hidden, in case they move to Plus.
- Problem reports: 60 days.
- Help requests and ideas: up to 2 years.
- Backups: each nightly backup is kept for 30 days, then deleted.
- Payment records: as long as tax law requires, usually 6 years.
7. Cookies and storage on your device
We don't use advertising or analytics cookies. TeamSorted stores a few things in your browser so it works: that you're signed in, which group you last opened, and small settings like a dismissed tip. The free team picker remembers the names you type, on your device only: they're never sent to us. These are strictly necessary, so they don't need a cookie banner. When you pay, Stripe's payment page sets its own cookies to prevent fraud.
8. Keeping it safe
Everything is sent over encrypted connections. The database checks every request against access rules, so people only ever see their own groups. Backups are encrypted. Only we can reach the systems behind TeamSorted.
9. Your rights
You can ask us to:
- give you a copy of your information;
- correct it;
- delete it;
- limit how we use it;
- send it to you in a format you can use elsewhere.
You can also object to how we use it, and withdraw any choice you've made (like adding a photo). Many of these you can do yourself in Profile. For anything else, email info@teamsorted.uk. We'll reply within one month.
If you're unhappy with how we've handled your information, you can complain to the Information Commissioner's Office: ico.org.uk or 0303 123 1113. We'd appreciate the chance to put it right first.
10. Age
TeamSorted is for adults. You must be 18 or over to create an account. Please don't add children as guests.
11. Changes
If we change this policy, we'll update the date at the top. If a change matters, we'll tell you in the app or by email first.